Welcome, and thanks for volunteering for BmMT 2026! We'll have over 2000 middle schoolers on campus today, and we couldn't do it without your help.
You will be assigned to one of various roles, including proctoring, running materials between rooms, helping with activities, or grading puzzle tests. In this guide you will find important information including schedules, role descriptions, role responsibilities, and emergency procedures.
Check-In
Shift 1: Check-in at Dwinelle 215 or 283 at 7:30 AM
Shift 2: Check-in at Dwinelle 215 or 283 at 12:00 PM
Please navigate to the check-in room specified in your email.
- Last names A–L will go to DWIN 215
- Last names M–Z will go to DWIN 283
This is not on Berkeley Time, please arrive as early as you can! Please bring fully charged computers — outlet access is not guaranteed.
Where to Go After Role Assignment
| Role | Location |
|---|---|
| Dwinelle Proctors | Go to Dwinelle 219 for volunteer training. Then, go to the room on your script assigned by your Proctor Manager. |
| Wheeler Proctors | Go to Wheeler 102 for volunteer training. Then, go to the room on your script assigned by your Proctor Manager. |
| VLSB Proctors | Go to VLSB 2050 for volunteer training. Then, go to the room on your script assigned by your Proctor Manager. |
| Pauley Proctors | Go to Pauley Ballroom for volunteer training. |
| Runners | Go to Dwinelle 211. |
| Puzzle Graders | Go to Dwinelle 211 for now; Puzzle grading will only start at around 11:00 AM. |
| Activities | We'll send a ping in the #vol-announcements channel on Discord before Relay ends around 3:30 PM with location details. |
Key Contacts & Discord Handles
If you're unsure about what category your question falls into, please contact Ty (ly49nkallo)!
| Building (Room) | Role | Person (Discord) |
|---|---|---|
| Dwinelle (Dwinelle 211) | Dispatcher | Junehee (wnsgml) |
| Volunteer Manager | Ty (ly49nkallo) | |
| Satellite Manager | Naomi (naomilojo) | |
| Proctor Managers | Kaden (lightning_mcqueen6107), Janak (janakbhuta) | |
| Wheeler (Wheeler 106) | Satellite Manager | Clara (yeetingmeselfintosun) |
| Proctor Managers | Hannah (hannah_y7), Eyun (eyungyo) | |
| VLSB (VLSB 2050) | Satellite Manager | Nathan (nathanhatesphysics) |
| Proctor Manager | Tej (tejnadkarni) | |
| Pauley Ballroom | Satellite Manager | Andrew K. (naomilojo) |
| Proctor Manager | Crystal (_crsytal_) |
The internal schedule is the one we follow, and the external schedule is advertised to students. Please monitor Discord or live.berkeley.mt for announcements.
| Event | Internal | External |
|---|---|---|
| Check-in | 7:30 – 9:00 AM | 7:45 – 9:00 AM |
| Puzzle Round | 9:15 – 10:30 AM | 9:00 AM – 12:00 PM |
| Individual Round | 10:45 – 11:45 AM | |
| Lunch | 12:00 – 1:15 PM | 12:00 – 1:15 PM |
| Team Round | 1:30 – 2:30 PM | 1:15 – 3:30 PM |
| Relay Round | 2:40 – 3:20 PM | |
| Activities | 3:30 – 4:45 PM | 3:30 – 5:00 PM |
| Awards | 5:00 – 6:30 PM | 5:00 – 6:00 PM |
People with DQ Power (in priority order of who should be physically sent out first if available):
- Crisis Managers
- Proctor Managers
- Satellite Managers
- Dispatcher
For Proctors
- If a contestant's behavior falls under Immediate DQs, proctors should inform Proctor Managers in their building Discord channel.
- Immediate DQs for the following:
- Cheating (looking at another student's paper, phone use, etc.)
- Using slurs
- Causing physical harm to others
- Immediate DQs for the following:
- If the contestant's behavior is not under Immediate DQs, proctors in rooms should give 1 warning (2nd warning is a DQ) for the following:
- Rowdy or disruptive behavior across teams or that disrupts entire room from testing
- Includes: students that are talking to each other loudly/disturbing others around them while not aiming to
- Eating paper or throwing paper
- Entering other teams' space (e.g., crawling on the floor)
- Rowdy or disruptive behavior across teams or that disrupts entire room from testing
- If you're unsure if behavior warrants a warning, send a message in your building's proctor channel, NOT #warnings-dqs. A proctor manager, satellite manager, or crisis manager will respond and let you know.
- For warnings, please go to the person and/or team directly, do not announce this from the desk in the front as it might disturb other students' testing:
- First warning:
"Please stop with [insert behavior], you are disrupting the testing environment for other teams. This is your first warning. If you need to be warned again, you/your team will be disqualified from the tournament and your/your team's test scores will be invalidated for the whole tournament."
- Send the following into the thread (CRUCIAL):
- First warning:
Warning Template
Building + Room #: Student ID(s): Team ID(s): Reason for Warning:
- If the behavior continues after the first warning and is still ruining the test environment for other students, proctors should inform Proctor Managers via the Discord channel for their building.
For Crisis Managers, Proctor Managers, Satellite Managers, Dispatcher
- All behavior will be reported by proctors in their building channels.
- Proctor Managers should immediately alert Satellite Managers, who should then escalate this issue to a Dispatcher. The Dispatcher will then dispatch a Crisis Manager.
- There might be a Crisis Manager in the Satellite Operations room, be listening on-call, or so they may dispatch themselves.
- If the original "chain of command" is cut short, the important thing is that the DQ Info Text is sent in the Discord thread so all parties learn about the DQ.
- Crisis Managers will be sent to the room (either from reading the Discord channel or being deployed by the Dispatcher).
- Prior to going to the room, the Crisis Managers or Satellite Managers should get the student's coach's contact information.
- If the warning/DQ is for cheating:
- Go to the room, speak with the proctor about what happened.
- Do NOT talk to the student(s), inform them of their disqualification, or bring them to Info Desk.
- If the warning/DQ falls under slurs, physical harm, or disruptive behavior:
- Go up to the desks of the contestant/team that needs to be DQed:
"You/your team are now disqualified from the tournament and your test scores will be invalidated. Please hand over your test(s) and quietly pack up your things and come with me. Your coach will be contacted."
- Collect their tests and hand them to the proctor. You will be bringing them to the Info Desk. Their coach will be contacted by the Satellite Managers to pick up their students here.
- Go up to the desks of the contestant/team that needs to be DQed:
- Send the following into the thread (CRUCIAL):
DQ Template
Building + Room #: Student ID(s): Team ID: Coach Contact Info: Reason for DQ: Person DQing:
- After all testing concludes, an email will be sent out to the coaches of all DQed teams.
For Scanning Room
| DQ Reason | Includes | Score Consequence |
|---|---|---|
| Cheating | Using a phone, collaborating on individual rounds, looking at another student's paper | Student will receive 0 |
| Physical Harm | Punching, biting, etc. | Student will be deleted from team |
| Disruption | Rowdy, disruptive behavior, eating paper, throwing paper, entering or crawling into other teams' space | Student(s) will be deleted from team |
All proctors are responsible for their room of students in case of an emergency. We'll give instructions on Discord if something like this happens.
Fire
- Pull the fire alarm.
- Proctors need to guide students to a designated meeting point.
- VLSB and Wheeler meet at Memorial Glade. If access is denied, go to Lower Sproul.
- Dwinelle and Pauley meet at Lower Sproul. If access is denied, go to Memorial Glade.
- Proctors, as soon as you reach a safe point, do a head count to ensure all your students are present. Once you've verified the number of students present, let the nearest Proctor Manager know, alongside your room number. Immediately notify Proctor Managers of any missing students.
- Runners and graders, please evacuate to your respective locations. Stay in contact with your respective building's Satellite Manager.
Earthquake
- Instruct your students to take cover under desks.
- Proctors are responsible for students. If the building alarm goes off, or if the Satellite Manager or Dispatcher tells proctors to evacuate, proctors should guide students to a designated meeting point.
- VLSB and Wheeler meet at Memorial Glade. If access is denied, go to Lower Sproul.
- Dwinelle and Pauley meet at Lower Sproul. If access is denied, go to Memorial Glade.
- Proctors, as soon as you are safe, do a head count to ensure all your students are present. Once you've verified the number of students present, let the nearest Proctor Manager know, alongside your room number. Immediately notify Proctor Managers of any missing students.
- Runners and graders, please take cover under a desk. Stay in contact with your respective building's Satellite Manager. If the building alarm goes off, or if the Satellite Manager or Dispatcher tells your building to evacuate, please evacuate your location.
Active Shooter
- Lock the doors and close the blinds/windows. Turn the lights off. Barricade the doors. Ensure your students' phones are OFF and SILENT, and that yours is SILENT. Ensure everyone is out of possible line of sight from the shooter. Use your best judgement.
- If safe, call UCPD/911.
- If a student is missing, notify a Proctor Manager IMMEDIATELY.
Discord / Power / Internet Outage
- Continue testing and wait for in-person contact from BmMT staff.
Medical Emergency
- Call 911 and inform a Proctor Manager with your location and severity of the emergency.
Missing Participant
- Notify the Dispatcher immediately.
Directory information coming soon.